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Managed Document Solutions


Uncover your hidden costs with Smart Managed Document Solutions


Save time and money with OKI by optimising your print and document workflow with a tailored service to meet the needs of any type or size of business or organisation.

With print and document related processes, there are often questions that go unanswered. For example, are you aware of the amount of avoidable printing that occurs in your organisation every day resulting in unnecessary costs? Or how much time is spent by you or your staff managing and maintaining your printer fleet when you could be focusing on your business?

These unanswered questions can result in costs that are often hidden and unaccounted for within the business.

Smart Managed Document Solutions from OKI offers a portfolio of services underpinned by software, technologies and tools to tackle these unanswered questions and offer a solution to help reveal significant savings for your business both in time and money.

Smart Solutions



As part of Smart Managed Document Solutions OKI offers an integrated suite of software and technologies named Smart Solutions that enhances the document workflow, management and security within your organisation. OKI is therefore able to provide a fully integrated and optimised solution which meets the needs of your business, whether this is through capture and distribution, document and content management, security and output, mobility or device and contract management.

Smart Solutions

Smart Solutions is an integrated suite of software, technologies and tools developed by OKI or an OKI partner, that enhance the print and document workflow, management and security within your organisation. Through the use of these we are able to extend your document processes, ensuring a fully integrated and optimised solution that meets the needs and objectives of your business whether office based, mobile or in the cloud.

Smart Solutions can be categorised into five key areas:

  1. Capture and Distribution

    focuses on the digitisation of documents, converting to paperless workflows with instant electronic access and routing by adding metadata

  2. Document and Content Management

    to facilitate access and retrieval of data to improve collaboration and response times

  3. Security and Output

    enables costs control and full visibility of print and copy usage

  4. Mobility

    print from any company owned device of BYOD to any device

  5. Device and Contract Management

    Track device usage remotely

Cost Control


Take control of your hidden costs

Managed Page Services Hassle Free Printer Management that saves you money

Managed Print Services Optimising and managing your printer needs to drive productivity

Managed Document Services Optimising and managing your document workflow to reduce costs


Through a process of consultation and analysis we will identify your specific business needs and recommend a flexible solution to optimise your print and document output.

This will have full visibility and the opportunity to reduce costs, whilst delivering workflow efficiencies, saving you time and your business money.

How SMDS Works



Through a structured process, OKI determines the optimal printing and document workflow solution for your organisation. We will work with you on a continual basis to assess your needs by analysing your printer usage and recommending the right service to meet your specific requirements and to help reduce your printing costs.

OKI not only facilitates the management of your devices and consumables, we also advise on the right mix of devices and where they should be located to increase productivity. Our continual management, review and implementation process ensures that your document workflow processes adapt and keep pace with changes across your organisation while delivering the anticipated cost savings.

ASSESS

By observing and understanding your printing environment OKI will assess your current and future requirements and how best these can be optimised.

RECOMMEND

OKI will propose the most suitable solution for your business from our wide range of models.

IMPLEMENT

We will implement our recommended solution with minimum disruption to your business.

MANAGE

Through continuous remote monitoring we will ensure consumables are delivered as they are needed, identify faults before or as they happen and react immediately to minimise any downtime.

REVIEW

We provide detailed reporting and statistics on usage of your devices. Through continual review we ensure that your printing and document workflow processes are improved and optimised so that you benefit from higher levels of efficiency and productivity throughout your organisation.

Sendys Mobile APP


Includes a MOBILE APPLICATION for efficient printing and scanning from your smartphone Supports: iOS, Android, BlackBerry and Windows Phone.

This is the first platform with extensive smartphone integration enabling you to manage your print queue, access devices through user authentication to copy or scan, upload files to print, use your camera as a scanner - with or without OCR, and access many more exciting new features.

Would you like to turn your scanned jobs into searchable documents and upload them to your document management system, all in a single step? Now you can with Sendys Output Manager!

No client side agent installation required.

This, combined with the new optimised setup, means you’ll be up and running even faster.

Managed Page Services


Hassle free printer management that saves you money


Smart Managed Page Services is a comprehensive and flexible service for smaller organisations that allows you to take control of your costs, providing savings across your printing function through managed resources and transparent financial visibility.

OKI will work with you to identify the print and document requirements of your business. We will recommend the right printing device and a tailored all-inclusive printing plan that covers all your consumables and servicing, improving productivity in the workplace.

The right device together with the right printing plan and the implementation of print policies will ensure you pay a flat monthly fee for what you print, so you can control your costs with no hidden surprises.


Benefiting Your Business


By having the right printer or MFP together with an agreed monthly all inclusive plan for printing and maintenance you will benefit from hassle free printing and complete peace of mind. With Smart Managed Page Services, OKI will provide full financial transparency so there are no hidden surprises, allowing you to budget and control your print costs. You no longer need to worry about your consumables ordering or printer maintenance, OKI will take care of this.

Fixed cost package based upon usage

Reduced total cost of ownership

Managed consumables

Remote monitoring of equipment

Fixed cost package based upon usage

Reduced total cost of ownership

Managed consumables

Remote monitoring of equipment

Smart Support



By having the right printer or MFP together with an agreed monthly all inclusive plan for printing and maintenance you will benefit from hassle free printing and complete peace of mind. With Smart Managed Page Services, OKI will provide full financial transparency so there are no hidden surprises, allowing you to budget and control your print costs. You no longer need to worry about your consumables ordering or printer maintenance, OKI will take care of this.

How It Works



OKI will work with you on a continual basis to assess your printing needs. We will analyse your printer usage and recommend the right package to meet your requirements and reduce your printing costs. Whether we replace old devices or maintain existing equipment, OKI will facilitate this through a contract based on your specific business print usage. OKI provides detailed reports on print usage and we will monitor and assess the solution implemented to ensure it continues to meet the needs of your business and deliver the anticipated cost savings.

Managed Print Services


Optimise your print fleet and cut down your cost through smarter print management


Identifying your hidden costs can be a difficult task in complex organisations. Smart Managed Print Services is a print optimisation and management service which improves productivity and cost efficiency in the workplace, whilst significantly reducing your costs.

OKI aims to drive down your short, medium and long term costs from an investment and operational perspective, increasing the efficiency of your devices, whilst also reducing your printing and impact on the environment.

With a wide portfolio of products OKI is able to address the needs of workgroups of different sizes by installing the right device in the right place, ultimately reducing the amount of time spent on print retrieval and wasted output and improving staff productivity. We are able to provide the correct balance of desktop printers, workgroup devices and large centralised units based on the needs of your organisation, eliminating any negative impact on productivity.

Pre-assessment office layout

Post OKI MPS Implementation


The optimisation of your printer fleet can provide considerable savings across your business. Ensuring that your printers are being put to best use and located in optimal positions within the workplace, will help to improve your employee productivity, so less time is spent on print retrieval and wasted output.


Optimisation of printing function

Tailored to the needs of your organisation

Reduced total cost of operations

Financial transparency through visibility of costs

Fully financed option - no capital outlay

Improved productivity

Access to latest technology

Reduce environmental impact

Fully supported through smart support

Smart Support



Smart Support is an integral part of Smart Managed Print Services and offers a complete service. Through continuous monitoring, OKI addresses any maintenance issues and faults, notifying you immediately, and also provides consumables when needed. The operation of your devices is remotely monitored and regular detailed reports are available, providing you with up-to-date, real-time information on the status of your devices.

OKI supports its customers at every step of the way. Our dedicated account managers are available throughout the whole process and ensure your staff are adequately trained and confident using our easy to use software. All devices are continually monitored and maintenance is carried out remotely or on-site, when required.

Optimisation



OKI not only facilitates the management of your devices and consumables, but we also advise on the right mix of devices and where they should be located to increase productivity. Through complete transparency of activity we are able to identify where significant cost savings can be made and help you to change employee behaviour, reducing unnecessary printing.

Managed Document Services


Streamlining your document workflow to reduce cost and improve efficiency

As much as 47% of hidden costs lie in document management and workflow.* With OKI this cost can be easily addressed and reduced. Designed for Enterprise organisations, Smart Managed Document Services extends the principles of managed print services to the document workflow throughout your organisation.

The central premise of Smart Managed Document Services is the removal of labour intensive manual document handling through the digitisation of your documents for quicker and easier archiving, retrieval and sharing across the organisation within a highly secure infrastructure.

OKI will analyse your existing document management and provide a solution to optimise and improve the efficiency of your document workflow processes.

A combination of OKI's hardware and software,ensures that your document capture, distribution, management and output is efficiently executed and implemented, improving the productivity of your staff.

sXP


Through sXP (smart Extendable Platform) a web services based platform, you can seamlessly integrate your MFP with your corporate applications or 3rd party solutions. By placing sXP at the heart of your business productivity, you can streamline your document intensive business processes.


Taking a holistic approach, OKI can improve all elements of your document workflow in a fully customised solution to drive efficiency and make a real difference to the productivity of your business, while delivering savings to any size organisation.


Optimise and manage document workflow processes

Tailored to the needs of your organisation

Reduced total cost of operations

Financial transparency through visibility of costs

Fully financed option - no capital outlay

Improving efficiency and productivity

Access to latest solutions and technology

Reduced environmental impact

Fully supported service through Smart Support

Optimisation



Through a structured process, OKI determines the optimal document workflow solution for your organisation. We examine and analyse your current processes and workflows through each department and recommend an integrated solution, combining a range of sophisticated printing devices and software, which securely delivers efficient input, throughput and output of documents.

Our continual management, review and implementation process ensures that your document workflow processes adapt and keep pace with changes across your organisation.

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